Accounting Assistant - Payables

The Accounting Assistant Payables provides support with delivery of accounting services. Duties involve processing of payable vouchers and check disbursements, preparation of monthly financial reports, monitoring & filing of BIR returns and bank reconciliation report. He/she is responsible in maintaining and keeping an accurate, reliable and updated book of accounts of each Condominium Corporation/Homeowners Association (HOA) with management contract with Pro-Excel.

DESCRIPTION OF FUNCTIONS

Processing of Payments

• Process timely the payables of the handled project to its third party-suppliers of services and goods including the payment of all government agencies payables.
• Process and monitor petty cash fund (PCF) replenishment and ensure that all petty cash vouchers (PCVs) are signed by authorized signatories.
• Ensure that all payable for payment processing including PCF replenishments are with complete supporting documents and endorsed for payment by respective Building Manager.
• Monitor cash balances of the Condominium Corporations/HOAs and prepare weekly cash flows/cash position report before releasing checks to third party contractors.
• Ensure that all government agencies payable shall be paid on or before the due date to avoid penalties

Maintenance of Books of Accounts and Preparation of Financial Reports

• Maintain an up-to-date, accurate and reliable book of accounts and records.
• Prepare monthly bank reconciliation statements and clear reconciling items and report immediately noted discrepancies to immediate superior for action.
• Prepare financial reports with complete supporting schedules.
• Prepare monthly variance analysis with a brief explanation of significant variances noted.
• Coordinate with the Billing Assistant, Administrative Assistant/Cashier in connection with the Condominium/HOA financial transactions handled.
• Submit financial reports to Operation and assist in the financial requirements of the Building Manager as necessary.
• Assist in the preparation of Annual General Membership Meeting of Condominium Corporation/HOA.
• Assist in the annual financial audit of Condominium Corporation by providing necessary audit schedule requirements.
• Attend to concerns of members of the Board of Trustees in relation to financial status of the Condominium Corporation/HOA
• Provide financial support to Building Manager such as but not limited to analysis of expense accounts, cash position and cash flow and assist in the budget preparation of the handled project.

QUALIFICATIONS:

• Preferably BS Accountancy Graduate
• Must have at least one (1) year experience in Financial Reporting/Bookkeeping