Accounting Specialist

· Knowledgeable and Adheres to all Federal and State guidelines related to payroll and retirement functions.

· Ensures wages are paid accurately and timely.

· Calculates retirement payment based on contributions and matching policy.

· Ensures all current and new legit levies and garnishments are forwarded to payroll company.

· Provides employee orientation on payroll and retirement processes.

· Establishes and maintains all employee payroll records.

· Ensures new hires are entered accurately in payroll system.

· Ensures changes to employee direct deposit and employee tax withholdings are completed accurately and timely.

· Ensures employee insurance premium deductions tie to human resources reports and are appropriately reflected in payroll.

· Prepares annual retirement census file for Form 5500 filings.

· Assists with audit requests

· Prepares monthly workers compensation report.

· Ensures all wages paid to employee are captured in employee gross wages.

· Serves as alternate liaison with external payroll support.

· Ensures payroll records are secure and confidential.

· Reviews payroll on a biweekly basis

· Assist in accounts payable duties including vendor intake, input of vendor detail in accounting system, routing of invoices for proper approval, and batching of payables.

· Ensures all checks are signed appropriate to policy.

· Files and secures all processed checks.

· Handle claim and payment status calls and electronic requests. Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.

· Prepares vendor reconciliation records and coordinates corrections with vendors and Finance team

· Records payments into the accounting system and reconciles to bank

· Assist in preparing journal entries and schedules related to entries for payroll and payables.

· Prepares and distributes routine and special reports, as requested

· Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.