Administration Officer
This role will supply all administrative tasks in the office, including Receptionist, supporting the Office Manager and Accounts Officer. It is an in office role.
Main job purpose:
- Ensure all administrative tasks are completed in a timely manner
- Assist the team with daily tasks to support the business function
- Proven proficiency in PPT and Word formatting: Support the teams with bids, making sure all documents are formatted according to our templates
- Ensure the team meets BMS compliance
- Data audits and preparation of reports on which follow ups can be conducted, or to affect decisions and drive change
- Ensure that documents sent to clients have gone through a quality check when required
- Assistance with invoicing and forecasting
Responsibilities:
- Respond to and manage general team queries, providing timely administrative support
- Prepare and analyse data for reporting purposes, including regular data audits
- Format and produce professional documents in PowerPoint and Microsoft Office for bids, proposals, and other business materials
- Timesheet collation and verification.
- Undertake training in core business systems and apply this knowledge to daily operations
- Support team compliance by monitoring requirements and ensuring deadlines are met
- Monitor shared inboxes and action emails to maintain smooth daily operations
- Expense claim preparation/submission
- Coordinate events, managing logistics, planning, scheduling, and on the day support to ensure smooth delivery.
- Perform reception duties, including greeting visitors, managing calls, and handling front-desk enquiries professionally.
- Maintain office presentation, ensuring breakout areas are clean, stocked, and welcoming, and meeting rooms are functional and ready for use
- Conduct onboarding activities to ensure new starters have a smooth and positive introduction to the team
• Minimum 3 years’ experience in a similar role
• Business administration/management qualification or equivalent relevant experience.
• Demonstrated proficiency in Microsoft Office, with strong capability in Word is essential
• Experience using D365, Microsoft Teams and SharePoint would be highly regarded
• Process-driven mindset with the ability to prioritise and manage competing demands.
• Proactive approach with the confidence to support and drive compliance requirements.
• Ability to work under pressure and meet deadlines
• Strong interpersonal skills, including tact, diplomacy, and assertiveness
• Proven administrative excellence, with outstanding organisational and communication skills
• High attention to detail and commitment to accuracy
• Reliable, approachable, and professional attitude.
• Full working rights in Australia
Character/Personality Traits specific to the role:
• Open, eager and willing to learn from Office Manager
• Team player
• Friendly and approachable
• Actively striving towards creating a positive work culture
• Have the confidence to ask questions and drive process improvement
• Persistence and patience to follow the processes and push tasks forward, chase for approvals and follow up with the team to ensure compliance is met
• Love a challenge!
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.