Administrative Operations Coordinator

Rubb Building Systems is a global leader in custom-engineered, steel-framed fabric buildings used in aviation, military, ports, sports, and industrial applications. Our buildings are engineered for performance, longevity, and flexibility in the world’s harshest environments. With U.S.-based manufacturing and Norwegian ownership, we operate with both global reach and local execution, and we are seeking an Administrative Operations Coordinator to join our team.

The Administrative Operations Coordinator provides reception coverage and administrative support, serving as the first point of contact for visitors, incoming calls, and day-to-day operational activity. This role helps keep office operations organized while also supporting project administration, compliance documentation, vendor coordination, and occasional backup HR needs. Reporting to the Director of Project Management, the position requires strong follow-through, professional communication, and the ability to keep records and routine processes moving smoothly across departments, vendors, customers, and employees.