Bilingual Accounting/HR Assistant

Under general supervision, the Bilingual Accounting and Human Resources (HR) Assistant provides administrative and clerical support to both the Finance and Human Resources departments to ensure efficient, compliant, and timely operations in accordance with federal, state, and agency standards. Bilingual Spanish is required.

This position supports daily financial processes, payroll administration, employee recordkeeping, and HR compliance. The Accounting/HR Assistant plays a key role in maintaining accurate documentation, supporting audits and monitoring visits, and ensuring the organization’s fiscal and personnel operations run smoothly and efficiently.

The ideal candidate will have strong attention to detail, experience handling sensitive information, and the ability to balance multiple responsibilities in a fast-paced, federally regulated nonprofit environment.

Duties and Responsibilities:

• Assist with day-to-day accounting operations, including accounts payable (A/P) and accounts receivable (A/R).
• Process invoices, expense reports, and check requests in compliance with organizational and federal/agency procurement policies.
• Prepare and maintain supporting documentation for all financial transactions.
• Assist with bank reconciliations, petty cash management, and credit card reconciliations.
• Support monthly financial close-out and reporting by compiling receipts, invoices, and ledger details.
• Maintain accurate records of financial transactions and filing systems for audits and monitoring reviews.
• Assist in the preparation of financial reports for federal/agency and internal leadership as needed.
• Support budget tracking and expense monitoring for specific programs or grants.
• Assist with the recruitment and onboarding process, including posting job ads, scheduling interviews, and preparing new hire packets.
• Process new hire documentation, background checks, and employee verifications in compliance with federal, state licensing, and agency policies.
• Maintain and update employee personnel files in accordance with confidentiality and record retention requirements.
• Support the administration of employee benefits, timesheets, and payroll coordination.
• Assist in tracking employee training completion, ensuring compliance with federal/agency and licensing mandates.
• Maintain HR databases and ensure accuracy of employment records, certifications, and documentation.
• Help coordinate employee recognition, wellness, and engagement initiatives.
• Serve as a point of contact for staff inquiries regarding HR or payroll-related matters.
• Ensure financial and HR documentation complies with agency, federal, and state regulations.
• Assist in preparing materials for federal/agency monitoring visits, financial audits, and state licensing reviews.
• Support HR and Finance departments in maintaining audit-ready files and reports.
• Track and ensure completion of required federal and federal/agency-related trainings for staff (e.g., trauma-informed care, child safety, sexual abuse prevention).
• Maintain strict confidentiality and data security in handling employee and financial information.
• Coordinate with Program Directors and Supervisors to ensure timely submission of staff timesheets, expense reports, and documentation.
• Support office operations through administrative tasks such as scanning, filing, and correspondence.
• Participate in organizational meetings, trainings, and cross-department collaboration as needed.
• Provide logistical and clerical support for HR and Finance department projects.
• Ensure compliance with HIPAA and PII privacy and security requirements.
• As with all of our positions, we work as a team and various duties may be assigned at any time including tasks to support other AGH programs/services, cleaning, organizing, child care, attending to the needs of the child in your care or in the office, attendance at meetings, transportation, paperwork, etc.
• Perform other duties as assigned.

Reporting To: Accounting Manager

Hiring Rate of Pay: $24.00 per hour