Contracts Manager

We are seeking an experienced Contracts Manager to manage the full contract lifecycle, including intake, review coordination, tracking, execution, renewal, retention, and compliance support for customer, vendor, municipal, government, and other business agreements. This role supports the company’s legal, compliance, sales, finance, and operations functions by ensuring contracts and procurement-related documents are reviewed, organized, and administered in a timely and accurate manner.

The Contracts Manager will review contract and RFP documentation, identify key terms and obligations, coordinate internal approvals, maintain contract records, and support external legal counsel when legal review is required. This position does not provide legal advice unless the individual is a licensed attorney, but it requires strong familiarity with contract language, legal terminology, business risk, and public procurement processes.

Duties / Responsibilities

Contract Review and Administration:

• Review contracts, agreements, amendments, purchase terms, RFPs, bid documents, and procurement documents for completeness, deadlines, required submissions, and alignment with internal review requirements.
• Identify, summarize, and communicate key contractual terms and obligations, including scope of work, pricing or payment terms, delivery obligations, submission requirements, term, renewal, termination, confidentiality, indemnification, insurance, warranty, compliance obligations, and evaluation criteria.
• Prepare contract summaries, abstracts, issue lists, obligation trackers, and proposed business or administrative edits for internal review and, when appropriate, external counsel review.
• Coordinate contract review and approval workflows with Sales, Finance, Operations, Compliance, Engineering, executive management, and external counsel, as needed.
• Support post-award contract administration, including execution, amendments, change orders, renewals, and closeout documentation.

Contract Management:

• Maintain a centralized, accurate, and audit-ready contract repository, including executed agreements, amendments, certificates, renewals, and related correspondence.
• Track contract milestones, expiration dates, renewal windows, notice periods, deliverables, reporting obligations, and other key dates.
• Initiate and coordinate renewals, extensions, amendments, and contract updates with internal stakeholders and external counterparties.
• Ensure contracts are properly executed, stored, retained, and accessible in accordance with company policies and applicable record-keeping requirements.

Government & Municipal Contract Support:

• Support contract administration for municipal, state, federal, and other public-sector contracts and procurement documents.
• Serve as a point of contact for contract, RFP, bid, and procurement-related administrative communications with governmental entities, customers, vendors, and internal teams.
• Assist with contract documentation requests, compliance submissions, audits, certificates, representations, certifications, and related inquiries, as applicable.

Process Improvement & Legal Support:

• Assist in developing, maintaining, and improving contract templates, review checklists, approval workflows, clause libraries, and standard operating procedures.
• Recommend improvements to contract intake, document management, tracking, reporting, and renewal processes.
• Prepare periodic contract activity, status, risk, and renewal reports for executive management.