Events Coordinator- Second Shift

The mission of The University of Bridgeport is to promote academic excellence, personal responsibility, and commitment to service. Distinctive curricula in an international, culturally diverse supportive learning environment prepare graduates for life and leadership in an increasingly interconnected world.

Position Description Summary/Purpose:

The Events Coordinator / Second Shift will assist with all aspects of events at the University of Bridgeport including but not limited to assisting planning/coordination with the event team of all event functions and conferences. Due to the scheduling of events during non-traditional business hours, this position will be:

Wednesdays through Sundays 2p-10p.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Assist in event coordination with internal and external clients on campus.

• Assists in maintaining records, schedules, billing, filing and event production inventory.

• Assist event team with contracts for external organizations.

• Communicate with our internal vendors (security, A/V, housekeeping) to provide services for incoming clients.

• Manage contract folders and invoice tracking for balances due and forwarding the incoming payments up to accounts receivable.

• Assist in booking events in our 25Live Events platform to prevent double bookings and assist with promotion of internal events.

• Assist in HubSpot updates.

• Provide on-site hands-on assistance and catering support during events.

• Maintain gallery calendar and assist with gallery social media promotion.

• Coordinate logistics with artists and owners regarding the delivery, storage and safe return of their artwork upon the close of exhibitions.

• Shift includes Wednesdays through Sundays 2pm – 10pm.

Other Functions:

• Performs similar or related work as required, directed or as situation dictates.
• Assists event team in large events as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.
• Strong aptitude in learning new systems and processes quickly
• Able to meet and anticipate deadlines