Executive Assistant
As an Executive Assistant, you will provide administrative and coordination support to the Sales, R&D, and Management teams. You will ensure that daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.
- Provide Administrative Support
Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements. - Coordinate Cross-Functional Activities
Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed. - Manage Logistics & Business Arrangements
Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders. - Support Management Activities
Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up. - Ensure Effective Communication
Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.
- Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
- Proficient in English, both written and spoken.
- Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
- Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
- Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Strong attention to detail, with the ability to work accurately and efficiently.
- Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.