Executive Assistant - Baird Capital (FTC)
About the Role:
Baird Capital is seeking an experienced Executive Assistant to provide high-touch support to our London-based investment team on a fixed-term contract lasting up to 12 months. Supporting a team of 10 investment professionals, including four Partners, this role sits at the heart of a busy Private Equity team. The pace is fast, priorities can change quickly, and success relies on strong judgement, exceptional organisation and a proactive approach. As the sole Executive Assistant supporting the team, you'll enjoy a high level of ownership and variety, playing a key role in keeping the team running smoothly.
This role offers the opportunity to be an integral part of a close-knit, collaborative team, combining traditional executive support with deal administration, CRM coordination, event planning, research and operational support. The ideal candidate is proactive, adaptable and comfortable taking ownership in a dynamic environment while delivering a consistently strong internal and external client experience.
This position offers flexibility to work Monday, Tuesday, Wednesday and Thursday in the London office and Friday remote.
The Impact You’ll Make:
Provide seamless administrative support to Partners and junior investment professionals, helping the team stay organised, responsive and focused on business priorities
Manage complex, multi-time-zone calendars, meetings and conference calls in a fast-paced environment where priorities may change quickly
Coordinate extensive UK and international travel, including detailed itineraries, last-minute changes and timely expense submission
Serve as a key point of contact for deal and portfolio-related administration, including Salesforce updates, working group and insiders lists, deal notes and tailored reporting
Plan and support client lunches, closing dinners, sector events, marketing events and team gatherings, including venue research, logistics, invite tracking, budgets and on-site support as needed
Prepare and coordinate information for board papers, presentations, research requests and team reporting in a clear and accessible way
Complete NDAs, Gift and Entertainment forms and other documentation in line with Legal, Compliance and FCA requirements
Support onboarding for new Baird Capital Private Equity associates and assist visiting colleagues from other Baird offices with local logistics and timetabling
Represent Baird’s culture through honest, transparent communication, strong client service and a team-first approach
What You’ll Bring to Baird:
5+ years of executive administrative experience, ideally within financial services, private equity, investment management or another fast-moving professional services environment
Proven ability to manage complex calendars, shifting priorities, travel logistics and expenses with accuracy and discretion
Strong written and verbal communication skills, with the confidence to build relationships and manage expectations across senior and junior stakeholders
Highly organised, detail-oriented and proactive, with sound judgment and the ability to anticipate needs before they arise
Strong client service mindset and the ability to work collaboratively within a close-knit, high-performing team
Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel
Experience with Salesforce, SharePoint or other CRM/document management systems is advantageous
Curiosity and openness to continuous learning, including the use of AI tools to improve efficiency and support the team’s evolving needs
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.