Fischer Homes

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Executive Assistant

Job Summary
As the Executive Assistant to the Vice President of Sales, you will serve as a trusted partner who helps keep executive priorities, sales operations, and key initiatives moving forward. You will manage a dynamic calendar and travel schedule, prepare decision-ready reports and materials, coordinate follow-up on important commitments, and play a lead role in planning sales events, leadership meetings, and incentive programs.

This role is well suited for someone who enjoys taking ownership, solving problems, working with accurate information, and bringing complex projects through completion. You will work at the center of a fast-paced sales organization where you can become deeply knowledgeable about the work you support, identify issues before they become roadblocks, and turn information into action. You will have the autonomy to anticipate needs and manage important responsibilities while maintaining a high level of accuracy, confidentiality, and professionalism.

You will thrive in this role if you:

  • Like having ownership of your work and the independence to figure out how to get things done.
  • Naturally notice errors, inconsistencies, missing information, and details others may overlook.
  • Prefer facts and accurate information over assumptions.
  • Enjoy researching unfamiliar topics, learning how things work, and becoming highly knowledgeable in your area.
  • Enjoy solving problems and working through projects with multiple moving parts.
  • Take pride in producing work that is accurate, complete, polished, and ready for executive use.
  • Work well in a fast-paced environment where priorities can change and several projects may be moving at once.
  • Enjoy variety and are comfortable moving between data, executive support, project coordination, travel, meetings, and event logistics.
  • Prefer clear expectations and accountability while having the autonomy to own your responsibilities.
  • Follow through on commitments and want to know that work has been completed correctly.
  • Communicate directly, professionally, and with discretion.
  • Are comfortable working independently while coordinating with executives, internal teams, vendors, and external partners when needed.

These skills will be used to:

  • Manage the Vice President of Sales' calendar, meetings, travel, business commitments, and day-to-day executive priorities.
  • Monitor communications when the Vice President of Sales is traveling or in the field, identify important follow-ups, and help keep decisions and workflows moving forward.
  • Compile sales and division data into concise, decision-ready summaries and identify trends, projections, or results that require attention.
  • Review reports, budgets, presentations, and supporting documentation for accuracy and coordinate the resolution of reporting discrepancies.
  • Prepare meeting agendas, presentations, pre-reading materials, reports, and other executive communications.
  • Attend designated meetings, capture decisions and action items, confirm follow-up responsibilities, and track commitments through completion.
  • Coordinate executive travel, including transportation, lodging, itineraries, and related logistics.
  • Plan and execute sales events, leadership summits, incentive trips, and other programs, managing venues, meals, travel, agendas, materials, communications, and post-event follow-up.
  • Develop and maintain event project plans, timelines, budgets, vendor relationships, and deliverables; evaluate proposals, negotiate costs, and monitor expenses.
  • Create polished spreadsheets, presentations, graphics, itineraries, and business materials using Microsoft Excel, PowerPoint, Canva, and related applications.
  • Use approved AI tools such as ChatGPT, Claude, and Glean to support research, analysis, document preparation, and workflow efficiency while ensuring information remains accurate, confidential, and appropriate.

Required Qualifications:

  • Five (5) years of experience in executive administration, project coordination, event planning, or a related area.
  • Three (3) years of experience supporting senior leadership in a fast-paced, deadline-driven environment.
  • Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
  • Strong organizational, communication, time-management, and problem-solving skills.
  • Demonstrated ability to manage confidential information and exercise sound judgment and discretion.

Preferred Qualifications:

  • Associate's or bachelor's degree in Business Administration, Communications, Hospitality, or a related field.
  • Two (2) years of experience supporting sales operations, residential construction, mortgage services, or a related industry.
  • Two (2) years of experience coordinating corporate meetings, conferences, incentive trips, or similar large-scale events.
  • Working proficiency in Canva and familiarity with AI-enabled productivity tools.

Physical demands and work environment:

  • Must be able to use sensory skills (i.e. verbal communication) to effectively communicate and interact with other Associates and customers.
  • Must be able to perform repetitive motions and use fine motor skills (i.e. typing, writing) to operate office supplies (i.e. computer, calculator, copier).
  • Must be able to lift and carry approximately 20-25lbs unassisted.
  • Must be able to sit for long periods of time with low periods of reaching and standing.

The Value of a career with Fischer Homes

Fischer Homes is one of the largest and most reputable home builders in the Midwestern and Southeastern states. Founded in 1980, the company has grown to build over 40,000 homes and employs over 700 Associates. Fischer Homes' solid reputation has been built largely by the talent of our Associates as we have been recognized as the 31st largest builder in the United States.

We value diversity within the Fischer Homes organization and see each Associate as a team member and valuable asset. We select highly competent individuals to join our team, provide them with the resources, training, and development possible to make significant contributions and drive their success while determining their career paths. The rewards for their efforts are:

  • Professional Development Training programs
  • Tuition Reimbursement
  • Competitive Compensation
  • 401(k) with Company matching contributions and profit-sharing
  • Employee Life Insurance
  • Personal time off
  • Inclusive Leave

Fischer Homes holds the highest ethical standards of business. We are honest and straightforward and will stand by our word. Our actions demonstrate respect, courtesy, and above all, fairness.

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What this application asks

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First Name, Last Name, Email, Phone, Resume/CV, Cover Letter

  • What is your preferred name?
  • Street Address
  • City, State (EX: Cincinnati, OH or Erlanger, KY)
  • Zip Code
  • LinkedIn Profile optional
  • Do you agree to receive communication via text message regarding your application? choose one
  • How did you hear about us? choose one
  • Were you referred by a current employee? choose one
  • If other, please explain. optional
  • If Employee Referral, please list the employee's name. optional
  • Are you at least 18 years of age? choose one
  • Have you signed a non-compete agreement or other similar contract that may restrict your ability to work for a former employer's competitor, suppliers, or customers? choose one
  • Have you previously been employed by Fischer Homes? If yes, when?
  • Are you eligible to work in the United States? (Proof of eligibility will be required upon employment) choose one
  • Are you currently on a Student Visa (this includes F-1 or other student visa's) or will you now or in the future require Fischer Homes to commence ("sponsor") an immigration case in order to employ you (this includes, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. choose one
  • Name of Most Recent Employer
  • Dates of Employment (from/ to) of Most Recent Employer
  • Job Title at Most Recent Employer
  • Application Waiver: Fischer Management, LLC is an Equal Opportunity Employer and does not discriminate against applicants on the basis of sex, age, race, color, religion, sexual orientation, national origin, veteran status, citizenship, disability or any other legally protected status. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resource Department. The facts as stated on the application are true and correct. I understand that, if employed, false statements or significant omissions on the application may result in my immediate dismissal whenever the false statement or omission is discovered. I authorize Fischer Management, LLC to investigate my personal, financial, and credit history through any investigative or credit agency of its choice. I further authorize any personal reference, school, former employer, government agency, or other person to disclose to Fischer Management, LLC, or its agent, all information they may have about me, and I release from all liability for disclosing such information. I understand that I may be contacted and asked to provide my date of birth by the agency performing the background investigation, and that this additional information is for investigative purposes and will not be provided to Fischer Management, LLC. I understand that I may be required to work over 40 hours a week and on weekends as a condition of being employed here. In consideration of my employment, I agree to conform to the rules and regulations for employees. I understand that my employment and compensation is at-will. This means that termination can occur, with or without cause or reason, at any time, at the option of either the company or me. I understand that no representative of the company other than its President has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing. I further understand that any such agreement must be in writing and signed by the President of the company. I understand that I may be required to submit to a pre-employment and post-employment test for fitness, honesty, and/or substance abuse, if not prohibited by law. I further understand that employment is conditional until results of any pre-employment test are known. Upon separation of employment, I agree that I will return all Company property and information, and I authorize the company to withhold from my final paycheck any monies owed to it by me. By typing your name and date below I am providing my electronic acknowledgment that I represent and warrant that I have read and fully understand the foregoing and seek employment under these conditions listed above:
  • Today's Date

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