Executive Assistant

Position: Executive Assistant
Location: On-site - Fort Lauderdale, FL

THE ROLE:
IGEL is seeking an experienced Executive Assistant based in our Fort Lauderdale office, working on-site Monday through Thursday. Reporting directly to the CEO, this highly visible role will provide proactive, white-glove executive support primarily to the CEO.

The ideal candidate is highly organized, proactive, resourceful, and comfortable operating in a fast-paced, global environment. They will anticipate needs, manage competing priorities, and exercise exceptional judgment and discretion.

IGEL has a dedicated Office Manager responsible for the day-to-day management of the Fort Lauderdale office. The Executive Assistant will partner closely with the Office Manager when executive activities intersect with meetings, events, customers, partners, and visitors, but will have minimal office management responsibilities.

Responsibilities

• 8+ years of executive-level administrative experience, ideally supporting a CEO or C-suite executives within a global software or technology organization.
• Demonstrated ability to manage complex calendars, travel, and competing priorities across multiple locations and time zones.
• Exceptional organizational and project management skills with meticulous attention to detail and follow-through.
• Excellent written and verbal communication skills and professionalism to interact effectively with senior executives, board members, customers, partners, and employees.
• Proven ability to anticipate needs, exercise sound judgment, take initiative, solve problems independently, and work effectively with minimal direction.
• High level of integrity and discretion in handling confidential and sensitive information.
• Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, and collaboration platforms such as Microsoft Teams and Zoom.
• Ability to build strong working relationships across functions, cultures, and geographies within a global organization.
• Ability to work on-site in IGEL’s Fort Lauderdale office Monday through Thursday.
• Proficiency in German, Spanish, or other languages is a plus.

Requirements

• Manage the CEO’s complex calendar, strategically prioritizing commitments and coordinating across multiple time zones.
• Provide executive and administrative support to the CEO and additional members of the Executive Leadership Team if required and as designated by the CEO.
• Coordinate complex domestic and international travel, including transportation, accommodations, itineraries, and related logistics.
• Prepare, reconcile, and submit travel and other business expenses for the CEO and supported executives (if designated), ensuring timely and accurate submission in accordance with company policies.
• Coordinate ELT meetings, leadership off-sites, board-related activities, and other strategic meetings, including agendas, briefing materials, logistics, and follow-up.
• Partner with the Fort Lauderdale Office Manager on the on-site execution of executive meetings, leadership events, and customer and partner visits.
• Prepare presentations, briefing materials, agendas, meeting notes, and other executive communications for board, leadership, all-hands, and other key meetings.
• Serve as a trusted liaison among executives, employees, board members, customers, partners, and other global stakeholders.
• Handle highly confidential and sensitive information with discretion, integrity, and sound judgment.
• Continuously improve executive administrative processes and ways of working.
• Travel domestically and internationally as required to support executive meetings and events

Benefits

• Health, dental, vision, and prescription benefits (employee premiums covered by IGEL)
• 11 company-paid holidays per year
• 18-22 days of PTO per year (18 days in year 1, 20 days starting in year 2 and 22 days after 5 years of service)
• Sick time of 10 days per year, with rollover of unused days up to maximum limit
• 401(k) plan with 100% company match, up to $15,000 per year
• Paid maternity and paternity leave
• Monthly home office allowance
• Remote working opportunities and flexible working times, so you can combine your demanding work with your personal goals
• Employee Assistance Program (EAP) and Financial Wellness tool
• Company-paid life insurance policy, long-term disability (LTD), and short-term disability (STD) coverage
• Wellbeing apps, including Rightway, Headspace and Wellhub
• Training and development opportunities to advance your career
• President’s Club for the highest performing salespeople and overachievers
• An amazing culture powered by a workplace run on trust, empowerment, and feedback with a positive, inspiring working atmosphere
• A highly motivated team that is already looking forward to your support in developing strategies and achieving common goals, together with you!

IGEL is an equal opportunity employer and makes employment decisions on the basis of merit. We want the best available person in every job. Our policy prohibits unlawful discrimination based on color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, or any other consideration made unlawful by federal, state or local laws.

Additional information
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