EXECUTIVE ASSISTANT (INTERN) - Orlando, Florida

EXECUTIVE ASSISTANT (INTERN)

Main Job Tasks And Responsibilities:

Provide personal administrative support and assistance to executive staff.

Prepare and edit correspondence, communications, presentations and other documents

Help aid in design and maintaining of databases when needed

File and retrieve documents and reference materials

Conduct research, collect and analyze data to prepare reports and documents

Manage and maintain executives' schedules, appointments and travel arrangements

Arrange and co-ordinate meetings and events

Record, transcribe and distribute minutes of meetings

Monitor, screen, respond to and distribute incoming communications

Answer and manage incoming calls

Receive and interact with incoming visitors

Aid and assist in Interviewing for Human Resources

Scheduling Of Training and Meetings

Liaise with internal staff at all levels

Interact with external clients

Appointment Setting For Sales Appointments

Submitting and adding data into modules

Co-ordinate project-based work

Review operating practices and implement improvements where necessary

Supervise, coach and train lower level staff

Requirements

Key Competencies:

Organizational and planning skills

Communication skills

Information gathering and monitoring skills

Problem analysis and problem solving skills

Judgment and decision-making ability

Initiative

Confidentiality

Team member

Attention to detail and accuracy

Adaptability

Benefits

Education And Experience:

Usually at least 1 year experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

Knowledge of standard office administrative practices and procedures

Bachelors degree an advantage

Ability to maintain customer confidence and protect operations by keeping information confidential.

Superior proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook required.

Must have solid working knowledge of office equipment, including copier, binder, fax, and scanner.

Must be able to successfully pass all applicable background screening tests.

Excellent computer typing skills with a minimum of 70+ wpm.

Meticulous attention to detail.

Able to work independently with little or no supervision.

Able to effectively prioritize multiple tasks in a fast paced environment.

Must have excellent communication skills, both written and oral.