Executive Assistant - Materials Science Division

We have an opening for an Executive Assistant in the Physical and Life Sciences (PLS) Directorate directly supporting Division Leader (DL) in the Materials Science Division (MSD). In this role you will provide a full range of intermediate, diverse, and moderately difficult executive and general administrative services in a fast-paced environment. You will serve as a point-of-contact and trusted partner for the DL and interface with internal and external personnel of various levels to exchange, gather, and disseminate information.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

You will

• Represent managers in daily interactions across the PLS Directorate and with various levels of LLNS employees across the Lab, following established policies, practices, and procedures.
• Partner with administrative colleagues within MSD and PLS, providing backup support to their various programs and managers, as needed.
• Independently set priorities when committing the managers’ time, anticipating their needs, and organizing and coordinating confidential calendars.
• Clarify, coordinate, communicate, and disseminate information on behalf of MSD managers, as needed.
• Initiate, compile, coordinate, proof, format, edit, and finalize a variety of documents and email messages, including correspondence, itineraries, reports, and presentations, for MSD managers, as requested.
• As part of a team and under supervision, assist with the organization of a variety of internal/external meetings, including developing agendas and determining and contacting meeting attendees.
• Make travel arrangements, including international travel.
• Conduct preliminary research, make requests for information, compile and coordinate internal and external information on a variety of business, operational, and administrative topics.
• Manage confidential files, using Laboratory guidelines to determine retention/destruction status of documents.
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Experience providing executive assistant support to senior management/executives, including coordinating and leading administrative projects; representing senior management/executives to diverse internal and external contacts, and communicating senior management/executive direction.
• Executive assistant skills; knowledgeable of various software packages for preparing presentations and a variety of documents and reports.
• Effective communication skills using judgment, tact, and diplomacy to communicate a wide range of topics of an urgent and sensitive nature.
• Administrative and organizational skills, including accurate keyboarding, editing, grammar, and proofreading skills, detail orientation, and flexibility; ability to prioritize, anticipate, identify, and resolve problems, and work effectively in a fast-paced and rapidly changing environment with short deadlines and frequent interruptions.
• Knowledge of business, operations and organization of area supported; knowledge of external organizations related to area supported.
• Knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues.

Qualifications We Desire

• Knowledge and understanding of the Laboratory’s policies and procedures.

Pay Range

$82,140 - $100,608 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Flexible Term appointment, which is for a definite period not to exceed six years. If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

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