Executive Assistant
NBCUniversal seeking an Executive Assistant who will be responsible for supporting two Senior Vice Presidents SVP, Workplace Operations with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time) with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time.
Basic Duties:
Provide administrative support: calendar management, book travel and process expenses, execute various department projects
Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly
Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end-to-end support pre and during events.
Organize internal and external meetings
Schedule appointments and maintain calendar
Manage & oversee relevant invoicing, vendor agreements, etc
Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members
- 3-5+ years prior relevant experience, supporting senior Executives
Exceptional communications skills (verbal and written) and strong interpersonal and communication skills
Proficient with MS Office - Outlook/Word/Excel/PowerPoint
Ability to successfully multi-task and meet deadlines
Excellent at problem-solving, taking initiative, and being very resourceful
Excellent writing and organizational skills with attention to detail
Ability to exercise a high level of discretion in handling confidential and sensitive information
Keen understanding of how to consistently “move the ball forward” in varied circumstances
Willingness to travel and work overtime, and on weekends with short notice
Must be willing to work in New York City office
Must have unrestricted work authorization to work in the United States
Must be 18 years or older
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $70,000 - $85,000
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].