Executive Assistant

About the role

A leading insurance brokerage firm in Dubai is seeking a highly organised and proactive executive assistant to support senior management and ensure smooth day-to-day administrative operations. This is a dual-role opportunity that combines office management responsibilities with executive-level support, offering exposure to both internal operations and client-facing activities. The ideal candidate should be detail-oriented, possess strong communication skills, and be keen to grow professionally within the insurance industry.

Key responsibilities

• Act as the first point of contact for client queries, providing professional and courteous service.
• Manage and maintain administrative files, including agreements with insurance providers and service vendors.
• Coordinate with outsourced employment service providers on visa, labour, and related documentation.
• Handle daily office administration tasks, including coordination with IT support, printing, procurement, and facility maintenance.
• Maintain and manage the CEO’s calendar, appointments, and meeting schedules.
• Assist in drafting documents, correspondence, and reports.
• Learn and support internal insurance processes and maintain a working knowledge of key insurance products.
• Efficiently use insurance company portals and adapt to new software and systems as needed.
• Preference given to candidates familiar with UAE culture, ideally raised in the UAE.

Requirements

• Bachelor’s degree or diploma in Business Administration or related field.
• 4–6 years of experience in administration, executive support, or office coordination roles, preferably within the UAE.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Proactive and willing to learn about insurance operations and systems.
• Familiarity with UAE business culture is an advantage.

Benefits

What we offer
Offered salary: 6 - 7 K AED per month plus other benefits as per labour law.
Collaborative and supportive work environment.
Opportunities for professional growth and development within the insurance sector.
Hands-on exposure to operations and client servicing in a reputed brokerage.