Finance Manager

Job Summary:

The Finance Manager manages and oversees the daily finance and accounting operations for the organization's programs. This role ensures the precision, compliance, and timely reporting of all program-related financial data, with a heavy emphasis on grant and contract compliance. The employee collaborates directly with Program Directors to manage budgets, project cash flows, and deliver comprehensive monthly, quarterly, and annual financial statements. Operating with high autonomy and designated signature authority, the individual ensures strict adherence to established organizational policies while supervising, mentoring, and evaluating all finance department staff.

Essential Duties and Responsibilities

• Indirect Cost Management: Prepares monthly and quarterly Indirect Cost calculations across all organizational programs to ensure accurate internal cost allocations.
• Compliance Reporting: Prepares and submits accurate monthly and quarterly financial reports (including Federal Financial Reports such as SF-425, SF-264, and SF-683) to Grantee Agencies in full compliance with regulatory standards.
• Grant Drawdowns: Prepares, verifies, and executes monthly and quarterly cash drawdowns for all active grants and contracts.
• Month-End Close: Reviews, prepares, and finalizes the month-end closing processes, ensuring accurate matching of revenues and expenses.
• Journal Entries: Records and posts required month-end close Journal Vouchers to the general ledger.
• General Ledger Reconciliation: Reviews, analyzes, and reconciles month-end general ledger accounts to maintain data integrity and identify variances.
• SEFA Preparation: Compiles and maintains the Schedule of Expenditures of Federal Awards (SEFA) on a monthly basis to support federal compliance monitoring.
• Cash Management: Maintains, audits, and reconciles petty cash funds; reviews and manages cash flow requirements across various organizational bank accounts.
• Transaction Review: Reviews finance staff data entries across Accounts Payable (AP), Accounts Receivable (AR), Payroll, and Revenue modules to verify accuracy.
• Audit Support: Facilitates and assists with annual external audits by compiling financial schedules, pulling documentation, and providing necessary data to auditors.
• Procurement & Vendor Coordination: Organizes and sets up annual "May 1st Activities," including reviewing vendor pricing structures, negotiating vendor agreements, and formalizing annual contracts.
• Staff Leadership & Training: Supervises day-to-day transaction workflows for AP, AR, bank reconciliations, and payroll. Actively trains and cross-trains all finance staff on internal software processes and technical procedures.
• Other Duties: Performs other related duties as assigned by leadership to support the continuous operation of the accounting department.
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Qualifications:

• Education: HS Diploma, Bachelor’s degree in accounting and/or Similar
• Experience/Basic Knowledge: Must have 3 years mid-level accounting experience. Must have the knowledge of the MIP Accounting software.
• Required Licenses/Certifications: Must have a valid driver’s license.
• Physical Requirements: Must have manual dexterity to enter and retrieve data from a computer. Ability to sit for long periods. Must be able to lift heavy boxes.