Human Resources Assistant

Days / Shift: Monday through Friday 8:30am - 5:00pm

Position Type/Classification: Full-Time; Non-Exempt

Position Summary:

The Human Resources Assistant provides administrative and operational support by assisting with recruitment and onboarding, personnel records management, HRIS administration, training coordination, and other administrative HR functions.

Working under the direction of the Director of Human Resources, this position supports the day-to-day operations of the Human Resources department by ensuring processes are completed accurately, timely, and in accordance with organizational policies and applicable federal, state, and local employment laws.

Job Responsibilities:

Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job.

• Assist with full cycle recruiting processes including creating and managing job postings, screening resumes, conducting phone screens, and providing candidate support.
• Disposition candidates in the ATS and maintain efficient and organized recruiting files and applicant records.
• Assist with pre-hire processes including preparing offer letters and conducting pre-employment background checks.
• Assist with new hire onboarding including tracking completion of onboarding documents, equipment setup, scheduling new hires for orientation, and building profiles in the HRIS.
• Assist with volunteer onboarding and recordkeeping within the agency's CRM.
• Assist with tracking required new hire and annual training, maintaining accurate training records and documentation.
• Create and maintain confidential, compliant, and organized human resource files, records, and documentation (physical and electronic).
• Assist with periodic audits of HR files and records.
• Provide clerical support such as copying, scanning, and preparing correspondence to be mailed.
• Assist with special HR projects, process improvements, and other administrative HR functions.
• Serve as backup to provide limited payroll/finance support.
• Maintain the highest level of confidentiality regarding employee, applicant, financial, and organizational information.
• Foster positive working relationships with employees, volunteers, and community partners.
• Perform other duties as assigned by Director of Human Resources.