Junior Procurement Officer

Main Accountabilities: To procure all required materials, supplies, services and equipment, prepare all the relevant contract documentation and coordinate with suppliers to ensure timely delivery of optimal quality and cost-effective materials and services in line with the organization’s needs to comply with business objectives in the short, medium and long terms through continuous improvement and in accordance with the terms of O&M contract and the Integrated Management System. Detailed Job Description: Procurement Tasks : - Ensure the correct implementation of all relevant company policies and procedures - Follow the Lean for Value approach and aim for continuous improvements - Prepare and call for tenders for product/service procurement, evaluate the bids and negotiate contractual terms (prices, delivery time, penalties), based on technical specifications defined by other O&M departments - Leverage framework agreement for the supply of Products or Maintenance Services (based on technical specifications defined by other O&M departments) - Liaise with internal departments as required in order to identify their procurement needs, specifications, quantities, etc. and follow-up with them on a regular basis in order to ensure timely procurement of materials - Initiate renegotiations/renewals of all local agreements in the scope of this position well in advance of the expiry dates to ensure timely renewal. - Use the CMMS and/or any other purchase history available to monitor price fluctuations in material, equipment or services and avoid unreasonable increase in prices given the market conditions - Use new suppliers and alternative products/services, whether within the UAE and GCC region or internationally, using publicly available resources and available shareholder resources. - Follow up and efficiently manage the different procurement stages from the purchase request to the delivery of service or material to ensure the products/services are delivered on time and conform to the specific purchase requirements - Remain updated on current developments in the field of purchasing, prices, market conditions and new products through price benchmarking - Implement best practices in procurement management based on past experience, international and internal best practices - Participate scrap sales - Attend meetings as requested. - Responsible for all logistic functions such as import and export of goods for local and international shipments and coordinating with the clearing agent/ customs representatives to clear shipments on time. - Participate as necessary in audit processes as and when required. - Perform any duties requested by the Plant Manager or O&M Director. - Arrange credit facilities with new/existing suppliers and minimize advance payments - Maximize savings and purchasing performance through relevant KPI’s - Arrange meetings with suppliers as required. Work attitude: - Take initiative and always act in professional and ethical manner. - Represent the company in a courteous, helpful and business-like behavior. - Maintain an uncompromised level of confidentiality and integrity related to all information and procurement in general. - Adhere to and encourage adherence to all corporate policies and procedures - Lead by example, be friendly and helpful. Team work and Collaboration: - Liaise with the operational team, storekeepers and finance to solve all payment related queries, documentation issues , LPO changes and disputes by customers - Maintain coordination and effective working relationships with the other teams - Participate in overtime tasks as required from time to time - Assist /support the procurement officer with any tasks as and when requested / required. Organizing and Reporting: - Ensure that all internal/external reporting is performed promptly and accurately. - Organize soft & hard files - Update management reports & HO monthly reports within the specified time. - Produce other reports when required by management Communication: - Ensure effective , accurate and prompt communication within the company. - Liaise and communicate with stakeholders on authorized procurement matters as and when appropriate.

Education and Experience Required: - Accredited and recognized degree/ diploma in Procurement or equivalent. - 3 years continuous experience in an industrial business environment. Technical Skills Required: - Good knowledge of procurement practice and management. - Improvement mindset. - Good knowledge of VAT related matters and relation to procurement - Effective problem identification, problem solving and improvement implementation. Team work and Collaboration: - Ability to adapt to changes in the work environment. - Maximum flexibility due to the nature of work. - Ability to work effectively in a multi-cultural team environment. - Good inter-personal and conflict handling skills. Communication: - Good command of written and spoken English. - Communicate accurately, correctly, timely, effectively and in an appropriate manner using email, documentation and verbally. Organizing and Reporting: - Good planning and organizing skills. - Good workload and time management. - Excellent report writing skills with attention to detail, correctness and accuracy with the good use of English and technical terminology. IT Skills: - Proficiency in MS Office , Google suite and apps. - Proficiency in Hexagon and Navision