Office Manager

Job Overview

Join a hands-on team introducing Montana's next generation to science, technology, engineering, art/design, and math (STEAM). STARBASE Montana is the Department of Defense's premier youth outreach program, running classrooms at Fort Harrison and the 120th Airlift Wing in Great Falls. Every 5th grade class in the Helena Public School District spends 5 days in our Fort Harrison classroom for hands-on STEAM activities, and we extend that mission through after-school programs and summer camps across the greater Helena area and throughout the state.

We're looking for an organized, adaptable Administrative Assistant/Office Manager to keep our Fort Harrison site running smoothly — someone who thrives on variety, from managing student records to jumping into a classroom or a camp activity when needed.

This position reports to the STARBASE Fort Harrison Director and works alongside two instructors and a STARBASE Advanced afterschool coordinator.

Primary Duties

• Manage front-office operations\: answering phones, maintaining email lists, organizing supplies, and preparing correspondence
• Print and prepare student materials for classroom sessions
• Build and maintain filing systems for permission slips, demographic data, student counts, media, purchasing, and inventory
• Track, order, and manage supplies and equipment
• Support staff with classroom setup and scheduling
• Maintain a clean, functional facility — light janitorial work (cleaning, painting, trash, floors) and submitting maintenance work orders
• Assist with instruction and logistics during summer camps and community outreach events
• Provide classroom instruction support as background in education or a STEM field allows

Work Environment\: Primarily an office and classroom setting on a military installation; some physical tasks (light janitorial work, classroom setup) are part of the role.