Payroll - HRIS Manager

Company Summary

Hampton Lumber is a thriving family-owned company aspiring to be North America's preferred source for responsibly-sourced wood solutions. Headquartered in Portland, Oregon, we operate nine sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and import/export division.

Our mission is to grow, manufacture, and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber, we accomplish this through our own operations as well as those of our affiliates—Trapa Forest Products, Idaho Timber, and RedBuilt. Our tagline, "Find a better way every day," encapsulates our commitment to innovation and improvement across all operations.

We are guided by our core values:

Safety – Prioritize safety across all operations.
Integrity & Authenticity – Operate honestly and ethically while preserving our distinctive family-owned brand.
Responsible Stewardship – Endeavor to balance and maintain economic, social, and environmental values in everything we do.
Tenacity – Embrace challenges with grit, determination, and a can-do spirit.
Continuous Improvement – Strive to enhance our processes, products, and people.
Customer Satisfaction – Be nimble, responsive, and solutions-oriented.
Community Engagement – Be a responsive, supportive, and respected member of the community.

With over 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times. We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques.

Overview

The Payroll & HRIS Manager is responsible for leading payroll operations and the administration, optimization, and ongoing development of the company's HR and workforce technology systems. This role oversees accurate and compliant payroll processing across a multi-state, multi-location organization, establishes strong payroll controls and processes, and serves as the primary functional owner of UKG Pro and related HR/payroll systems.

The Payroll & HRIS Manager partners closely with Human Resources, Finance, Accounting, Benefits, Operations, and external vendors to ensure payroll and employee data are accurate, systems effectively support business needs, and processes are efficient and scalable. This position also supports payroll and HRIS projects, reporting and analytics, system implementations and upgrades, integrations, data governance, and continuous improvement initiatives.

The ideal candidate combines strong payroll expertise with technical HRIS knowledge, analytical and critical thinking skills, and the ability to lead people, processes, systems, and cross-functional projects.

Benefits Highlights

Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles
401(k) with 5% annual company contribution and generous company matching contributions vested over three years
Paid time off, including eight paid holidays
Opportunity to earn bonuses
Employee wellness program that includes free counseling sessions, financial and legal guidance, and more
Opportunities for paid training to support career advancement and personal development

Responsibilities

Responsibilities will include, but are not limited to:

Payroll Operations:

Oversee accurate, timely, and compliant U.S. payroll operations across multiple states, locations, and legal entities.
Support Canadian payroll operations, ensuring coordination and controls across U.S. and Canadian payroll activities.
Process payroll for U.S. and Canadian salary pay groups.
Manage payroll staff and provide training, coaching, development, and day-to-day guidance.
Maintain payroll expertise and provide hands-on support and backup coverage as needed.
Review payroll results, reconciliations, audits, and exceptions to resolve errors before payroll is finalized.
Maintain payroll controls, approvals, audit procedures, and documentation to ensure accuracy and reduce risk.
Develop and improve payroll SOPs and process documentation.
Oversee payroll adjustments, off-cycle payments, corrections, garnishments, tax issues, and other complex transactions.
Serve as an escalation point for complex payroll and timekeeping questions.
Partner with Accounting and Finance on payroll accounting, reconciliations, reporting, budgeting, and related financial processes.
Support payroll activities related to acquisitions, new locations or entities, organizational and policy changes, and business initiatives.

Compliance:

Coordinate payroll compliance reporting, filings, audits, and 401(k) funding and compliance activities.
Maintain payroll controls, approvals, documentation, tax payment processes, and audit procedures to ensure accuracy and reduce risk.
Monitor payroll regulations and recommend system, policy, or process updates.
Perform recurring payroll system and data audits to identify risks, resolve integrity issues, and strengthen controls.

HRIS:

Serve as functional owner and SME for HRIS and workforce technology platforms, including UKG Pro and related systems.
Lead HR and payroll system administration, configuration, optimization, security, workflows, interfaces, and file feeds.
Translate business needs into technology solutions that improve efficiency, controls, user experience, and data accuracy.
Lead or support implementations, upgrades, testing, integrations, acquisitions, vendor coordination, and system projects.
Maintain HRIS governance, documentation, change controls, testing standards, and recommend enhancements or new technologies.

Leadership:

Lead and develop payroll team members while promoting accountability, collaboration, and improvement.
Improve payroll and HRIS processes through automation, standardization, simplification, and stronger controls.
Build strong partnerships across HR, Finance, Accounting, IT, Operations, and other functions.
Stay current on payroll, HR technology, regulatory changes, and industry trends.
Perform other duties and special projects as assigned.

Qualifications

Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, Information Systems, or related field preferred; CPP designation preferred.
Minimum 7 years of progressive payroll experience, including multi-state, multi-location payroll; Canadian payroll experience preferred.
Experience leading payroll operations, employees, projects, or significant functional initiatives strongly preferred.
Advanced HRIS and payroll technology experience, including UKG Pro, workforce management, implementations, upgrades, integrations, testing, configuration, and process improvement.
Strong reporting, analytical, Excel, project management, organizational, and problem-solving skills, with the ability to manage priorities and analyze complex data.
Strong attention to detail, business judgment, confidentiality, and ability to partner effectively across HR, Finance, Accounting, IT, Operations, and other functions.
Must embrace Hampton Core Values and continuously strive to “Find a Better Way Every Day.

More About Us

Hampton Lumber is a fourth-generation, family-owned company headquartered in Portland, Oregon that has grown to become one of the nation’s largest privately held forest products companies. With over 80 years in the sawmill business, Hampton operates sawmills in Oregon, Washington, and British Columbia and markets wood products all over the world. We also manage a wholesale and lumber export division and numerous reload and re-manufacturing facilities throughout the U.S. All of Hampton’s forestlands are certified by the Sustainable Forestry Initiative (SFI), an independent, non-profit organization that promotes sustainable forest management. SFI certified forests play an important role in water conservation, wildlife habitat, and climate solutions.

Community is important to us, and we encourage and support our employees’ desire to be active in the community through volunteering and special projects. We passionately support youth education, career and technical education, the arts, diversity and inclusion, affordable housing, and anti-poverty programs. We are also proud sponsors of the Portland Timbers and the Portland Thorns soccer clubs. Go Timbers! Go Thorns!

Learn more at hamptonlumber.com, or follow us on Facebook: @HamptonLumber. You can also learn about our company and our priorities by visiting our blog.

EEO Statement

Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law.

Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact the Human Resources Office for the location that you are applying.

Women and minorities are encouraged to apply.

For more information about our commitment to equal employment opportunity, please see these government posters: EEO is the Law and its accompanying temporary supplement.

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