Philanthropy Operations Manager

The Philanthropy Operations Manager is a non-donor-facing role that serves as an operational partner to the Chief Philanthropy Officer (CPO) on special campaigns. This position is responsible for managing internal fundraising operations and ensuring alignment across teams, systems, and initiatives. The Manager plays a critical role in supporting the execution of large-scale campaigns and related stewardship activities. This role combines high-level executive support with project management and operational leadership.

Job Responsibilities:

Executive Operations & Support

• Serve as operational lead supporting the Chief Philanthropy Officer on special campaigns.
• Manage complex scheduling, communications, and event and/or travel logistics with discretion and efficiency.
• Prepare and organize materials for meetings, including agendas, briefings, minutes, and follow-ups.
• Act as liaison between the CPO and internal/external stakeholders, ensuring timely and accurate communication.

Fundraising Operations Management

• Oversee internal fundraising operations, including systems, workflows, and reporting.
• Maintain and optimize Tessitura (donor database) and other platforms to support campaign tracking, donor pipeline management, and performance analytics.
• Ensure data integrity and leverage reporting tools to inform strategic decisions and activity.
• Develop and maintain internal documentation, dashboards, and operational protocols.

Project Management

• Lead coordination and execution of assigned fundraising activities and campaigns.
• Track progress across multiple workstreams, ensuring deadlines, deliverables, and stakeholder alignment.
• Collaborate with internal teams (e.g., Philanthropy, Communications, Finance) and external partners (e.g., consultants, board members) to drive project success.
• Drive logistics and planning for campaign-related events, meetings, and milestones.
• Assist in preparing presentations, reports, and materials for senior leadership and board meetings.
• Monitor progress against strategic goals and recommend adjustments as needed.
• Create and maintain detailed project plans, timelines, and status reports.

Internal Communications & Alignment

• Facilitate clear and consistent communication across the Philanthropy team and with cross-functional partners.
• Ensure alignment between campaign goals, departmental priorities, and executive leadership.
• Coordinate with the Executive Office, including the President & CEO’s team, to support shared initiatives.
• Serve as a central point of contact for operational updates, timelines, and deliverables.
• Demonstrate the organization’s mission, vision, and values in all aspects of your work while fostering a respectful workplace culture.
• Other duties as assigned

Reports To: Chief Philanthropy Officer