PMO Support / Administrative Officer Job ID: JP055110

PMO Support / Administrative Officer

We are looking for a PMO Support professional to support project managers with project administration, resource management, financial tracking, governance, and reporting within a fast-paced digital transformation environment.

Responsibilities

• Manage project management tools and maintain project documentation.
• Coordinate time registration, monthly reporting and invoicing.
• Support meetings, including scheduling, minutes, action tracking and follow-up.
• Assist with project start-up, maintenance and audits.
• Monitor project resource capacity and support resource allocation.
• Manage access for new team members and support project resource planning.
• Track purchase orders, invoices and project-level financials.
• Prepare reports for Finance and portfolio-level communications.
• Support PMO governance, processes and standards.
• Liaise with internal stakeholders, project teams and clients.
• Act as a central point of contact for project managers and provide administrative support.

Requirements

• 0–2 years of relevant experience in PMO, project administration or a similar role.
• Excellent written and verbal communication skills.
• Strong knowledge of MS Office, particularly Excel, PowerPoint, Word and Outlook.
• Knowledge of Power BI.
• Basic experience creating and maintaining project plans.
• Experience with Alfresco and basic user administration is an advantage.
• Strong organizational, multitasking and problem-solving skills.
• Proactive, self-motivated, detail-oriented and able to work independently.
• Comfortable working in a dynamic environment and supporting different PMO activities as required.

Languages

• English: Full professional proficiency
• Dutch or French: Nice to have

Assignment

• Location: Brussels
• Work regime: Hybrid
• Type: Full-time