Project Coordinator

Job purpose

Coordinates various project activities between the end users, third party contractors and Projects Division. Organizes resources required for executing the planned activities. Follows up on resources and materials to ensure timely completion of such EPC projects till close out and ensures contractors’ compliance on warranty conditions. Updates the data and report from Plant Maintenance and Project System Module.

Job specific accountabilities

• Associates in the preliminary scheduling of major projects in coordination with the Planning Engineers and Project Managers.
• Follows up on project activities mainly in the stream of materials, asset movements, progress of work.
• Provides general support to Project Managers and Planning Engineers at site while executing major projects, assisting in project correspondences, coordinating in other operating areas and IT personnel on system related issues.
• Visits workshops and warehouse to review status of repairs, availability of spares, receipt of projects.
• Participates in the preparation of annual requirements for budget including scope of activities, scheduling of activities, allocation of resources.
• Coordinates with contractors and facilitates smooth and timely completion of tasks. Monitors third party works and reports to the Project Manager.
• Orders material as and when required by respective disciplines, with the consent of Project Manager. Compiles the spare parts list provided by Project Manager and prepares for material coding.
• Initiates orders for service procurement upon finalization of Work Scope with Planning Engineer / Project Managers.
• Maintains projects tendering through SAP system for third party works, which includes work order preparation, invitation to bid, assists in technical and commercial evaluation; awards the job through service work order.
• Prepares Change Order Review forms based on received information from Contractor and obtains internal approval.
• Updates weekly reports with regard to material status, service status of repair equipment.
• Organizes spare parts available in other locations to Workshop for completing the repair and overhaul of equipment. Organizes logistics arrangement for the projects liaising with warehouse.
• Maintains inventory assets at shipyards during execution of the project. Monitors and records weight control data during project execution and reports the same in graphical formats.

Minimum qualification

Diploma

Minimum experience, knowledge & skills

5 years of experience, including at least

Professional certifications

As applicable