Project Coordinator

Project Coordination:

Assist in managing the day-to-day operations of interior fit-out projects, ensuring that tasks are completed according to the project plan, timeline, and budget.
Work closely with project managers to track project progress and ensure deadlines and quality standards are met.
Coordinate with contractors, subcontractors, suppliers, and clients to facilitate smooth execution.

Client & Vendor Communication:

Serve as the point of contact for clients, ensuring clear communication and providing updates on project milestones.
Liaise with vendors and suppliers to ensure the timely delivery of materials and equipment.

Scheduling & Logistics:

Coordinate the scheduling of site activities and ensure that the necessary resources (labour, materials, tools, etc.) are available.
Arrange transportation and delivery of materials, ensuring they reach the site on time.

Documentation & Reporting:

Maintain accurate project documentation, including contracts, schedules, progress reports, and meeting notes.
Monitor project timelines and budget, ensuring compliance and reporting any deviations to senior management.

Site Support:

Assist in conducting site visits to check on progress, quality of work, and compliance with safety and project specifications.
Use your driving license to transport materials or personnel to and from project sites when required.

Quality Control & Problem Solving:

Monitor the quality of work and ensure that all fit-out activities meet the required standards and specifications.
Identify potential project risks or delays and work proactively to resolve issues.

Team Coordination:

Coordinate the efforts of the internal team, contractors, and external vendors to ensure efficient project completion.
Help manage on-site personnel and ensure that tasks are completed on time.

Minimum 2-3 years of experience as a Project Coordinator, preferably in the interior fit-out or construction industry.
Familiarity with interior design, fit-out processes, and project management procedures is a plus.
A valid driving license is required.
Certification or qualification in project management, business administration, or a related field is an advantage.
Strong organizational, multitasking, and time-management skills.
Excellent verbal and written communication skills.
Ability to manage and coordinate multiple stakeholders.
Proficient in Microsoft Office Suite and project management software (e.g., MS Project, AutoCAD, or similar).

See also