Project Coordinator/Contract Administrator

Project Coordinator/Contract Administrator
Spinnaker Development

Remote | Full-Time Contract | $10-$17/hour | Pacific Time Working Hours

About Spinnaker Development

Spinnaker Development specializes in high-end custom homes where quality, precision, and attention to detail are essential. As we continue to grow, we're looking for a Remote Preconstruction Coordinator/ Contract Administrator to help manage the paperwork and coordination that keeps our pre-construction and construction process moving.

This is a support role. Your primary value to the team will be keeping documentation, approvals, and communication organized across multiple active projects, so our internal team can stay focused on estimating and building.

What It's Like to Work at Spinnaker

We're a collaborative, high-performing team where everyone contributes to project success. You'll work closely with company leadership and internal staff to keep projects moving through pre-construction and construction. We value accountability, responsiveness, continuous improvement, and people who are willing to step in wherever needed.

What You'll Do

Contract Administration (Primary Focus)

• Prepare and track subcontractor agreements and construction documentation
• Maintain project files, document control, and project records
• Track approvals, deliverables, and project milestones
• Follow up on outstanding paperwork and keep records current in Procore

Coordination & Communication

• Coordinate with leadership, office staff, field teams, subcontractors, and vendors
• Communicate proactively using Slack, Gmail, Asana, Zoom, and other company systems
• Help improve pre-construction systems and workflows
• Provide reliable remote support across multiple active projects

What We're Looking For

This role blends preconstruction coordination with contract administration, and suits candidates who know how to move a project from signed contract to permit-ready.

Required

• Fluent English speaker (a short recorded audio sample may be requested to confirm speaking fluency)
• North American residential construction industry experience
• Working knowledge of Procore and Bluebeam basics
• Strong organizational, communication, and time management skills
• Comfortable using cloud-based construction software and document management systems
• Ability to work Pacific Time hours
• Self-starter with strong initiative and follow-through

Preferred

• High-end custom residential construction experience
• Experience with Buildertrend, Asana, Slack, Microsoft Office, Google Workspace, or Dropbox
• Prior experience in a remote construction administration or coordination role

Success in This Role

You'll thrive in this role if you are:

• Highly organized, detail-oriented, and able to manage multiple priorities
• A proactive communicator who keeps team members informed and follows through on commitments
• Comfortable working independently while adapting to new systems and AI tools

Compensation & Work Arrangement

• $10-$13/hour, based on experience and qualifications
• Long-term opportunity with a growing residential builder
• Activity and productivity tracking tools may be used as part of our remote work environment

How to Apply

Submit your resume along with a brief summary of your construction administration or coordination experience and the software you've used (Procore, Bluebeam, or similar). As part of the process, you may be asked to submit a short recorded audio sample to confirm English speaking fluency.

We're looking for someone who can become a trusted extension of our team by keeping our pre-construction and construction paperwork organized and moving forward.