Project Coordinator
Salary: $75,000 – $95,000 per year
About Us
VT Plumbing Group is one of Perth's leading commercial plumbing contractors, delivering high-quality hydraulic services across commercial construction and maintenance projects.
Our culture is built around professionalism, continuous improvement, accountability and supporting one another to deliver exceptional outcomes for our clients.
As we continue to grow, we're looking for an organised, proactive and solutions-focused Project Administrator to become an integral part of our project delivery team.
About the Role
This is much more than a traditional administration role.
You'll become the organisational backbone of our project team, supporting Project Managers, Supervisors and Directors to ensure every project is well organised, cost controlled and professionally managed.
You'll coordinate project documentation, monitor costs, manage company assets and keep critical operational systems running smoothly.
This role is perfect for someone who is exceptionally detail-oriented, enjoys taking ownership, improving systems and being one step ahead.
Key Responsibilities
Prepare project start-up documentation
Create and maintain site files
Maintain project document registers
Issue and track RFIs
Maintain variation registers
Prepare meeting agendas
Record and distribute meeting minutes
Track outstanding actions
Maintain drawing registers
Assist with project close-out documentation
Cost Control & Reporting
Monitor project costs
Track labour and purchase costs
Produce weekly cost reports
Assist Project Managers with budget tracking
Identify unusual spending trends
Produce dashboards and project analytics
Plant, Fleet & Equipment
Manage company tool register
Coordinate plant servicing
Coordinate vehicle servicing and registrations
Monitor equipment inspections
Track repairs and maintenance
Ensure compliance records remain current
Executive & Project Support
Assist Project Managers with administration
Assist Directors with administrative tasks
Coordinate meetings
Prepare reports
Manage follow-up actions
Liaise with suppliers and subcontractors
Continuous Improvement
Improve administrative systems
Develop templates
Identify efficiencies and/or inefficiencies
Maintain procedures
Support implementation of new software and processes
About You
You'll be someone who is highly organised and naturally takes ownership.
You don't wait to be asked, you identify problems before they become issues.
You'll thrive in a fast-paced construction environment where priorities change regularly.
Essential Skills
Excellent organisational skills
Strong written communication
Excellent attention to detail
High level Microsoft Office skills - highly adept at using the Microsoft Office suite
Intermediate to Advanced Excel - Highly proficient to advanced at using Excel
Ability to prioritise multiple tasks
Strong problem-solving ability
Professional communication skills
Desirable
Experience within the construction sector
Experience in commercial plumbing
Power BI experience
Bluebeam experience
Understanding of construction documentation
Certificate IV or higher in Project Management or Business Administration
Willingness to critically use AI
What We Offer
Long-term career opportunity
Supportive team environment
Opportunities to improve systems
Professional development
Modern office
Competitive salary