Real Estate Support Specialist

About this job

We are seeking a dedicated and detail-oriented Real Estate Support Specialist to join our global team. In this role, you will provide comprehensive support across a range of real estate administrative functions, including lease management, environmental management programs, and real estate portfolio governance activities. The position will also support Regional Real Estate Leaders by preparing portfolio reports, presentations, analyses, and other materials to facilitate strategic decision-making and effective portfolio management across multiple regions.

Responsibilities

1. Real Estate and Lease Management:

• Maintain and organize real estate documents, records and files, supporting Global and Regional Leaders

• Lead the monthly review, for 18 month rolling calendar view of portfolio optimization

• Collaborate with Region & Cluster Leaders consistently, reviewing upcoming lease expiration dates and gathering documentation

• Gather final lease documentation, including new leases, renewals, terminations and amendments from Cluster & Region leaders, and share files with external lease database administrator or directly upload into the system

• Ensure compliance with lease terms and conditions and address any issues or discrepancies.

• Coordinate with internal and external stakeholders to ensure timely completion of administrative tasks

• PO creation and invoice tracking to support Global and Regional Leaders as needed

• Maintain accurate lease records and databases, and generate reports as needed.

• Manage external lease database team, providing guidance on reporting, monitor and audit file updates, etc.

1. Environmental Management:

• Support environmental management programs and initiatives

• Ensure ongoing utility supplier integration into compliance module of external database

• Support with data management

• Bachelor's degree in Real Estate, Environmental Science, Business Administration, or a related field.

• Proven experience in real estate administration, lease management, and environmental management.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite, Excel and management software.

• Ability to work independently and as part of a team.

• Attention to detail and a proactive approach to problem-solving.

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://nielseniq.com/global/en/info/niqs-ai-safety-policies/

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

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Our commitment to Diversity, Equity, and Inclusion

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion