Senior HR Specialist

Purpose of the role

The Senior HR Specialist / HRBP will support the HR department in day-to-day operations and coordination activities across the organization, focusing on administrative, organizational, and non-confidential HR tasks. This role provides exposure to HR operations within an international business environment while contributing to improving efficiency and employee experience.

Key responsibilities

1. HR administration & coordination
Maintain and update HR trackers (leave, onboarding, training, allowances - non-sensitive data only).
Support in organizing employee documentation (filing, tracking, formatting templates).
Assist in preparing standard HR letters and documents (non-confidential).

Onboarding & employee experience
Support onboarding preparation (welcome packs, coordination of first-day logistics, scheduling sessions).
Assist in preparing onboarding materials and presentations.
Help ensure smooth coordination with internal stakeholders (IT, Admin, etc.).

Employee engagement & events
Support organization of internal events (e.g., trainings, team activities, D&I initiatives).
Assist in creating communication emails, surveys, and invitations.
Track participation and prepare simple reports or summaries.

HR processes & projects support
Assist in updating process documents and templates.
Support HR projects (automation, surveys, data organization).
Help test and improve tools (e.g., forms, trackers, workflows).

Reporting & data support
Prepare basic reports and dashboards using Excel.
Consolidate data from different trackers (non-sensitive information).
Support follow-ups with employees on administrative matters.

External / third party services research and onboarding
Search and onboard the following:

• PRO provider
• Background check provider
• Marketing agency (to manage corporate events, on-ground activations, and employee engagement activities)
• Employee discount providers (gyms, wellness services, hotels, etc.)

LinkedIn job posts support & recruitment process
Post jobs as per Senior HR Manager request to client's LinkedIn profile.
Shortlist candidates for Senior HR Manager's review.
Coordinate interview scheduling and meeting room booking.

Policies & procedures
Assist in the development and improvement of HR policies and procedures.

The Senior HR Specialist / HRBP will not be involved in:

• Employee relations or disciplinary cases
• Salary, payroll, or compensation details
• Legal documentation or sensitive HR matters
• Visa / legal case handling

Profile requirements

• Bachelor's degree or currently pursuing studies in HR, Business Administration, or related field
• Strong organizational and communication skills
• High attention to detail
• Proficiency in Microsoft Excel and PowerPoint
• Ability to handle information with discretion and professionalism
• Pro-active and innovative mindset