Executive Assistant

Description

We are looking for a highly professional, proactive, and trustworthy executive personal assistant to provide comprehensive support to a business owner managing multiple companies and international operations.

Manage the executive's calendar, appointments, and daily schedule to ensure efficient time management.
Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
Liaise with internal teams, suppliers, business partners, and external service providers to ensure timely communication and follow-up.
Monitor ongoing projects, track deadlines, and ensure action items are completed on schedule.
Prepare professional reports, presentations, spreadsheets, meeting agendas, and meeting minutes.
Organize, maintain, and safeguard confidential documents, records, and business information.
Conduct market research, gather business intelligence, and prepare analytical summaries to support decision-making.
Handle personal errands and administrative matters with the highest level of professionalism, discretion, and confidentiality.
Assist in planning and coordinating meetings, corporate events, and business travel.
Serve as the primary point of coordination between the executive and internal departments, ensuring seamless communication and operational efficiency.

Requirements

• Minimum of 3–5 years of experience as an executive assistant, personal assistant, or in a similar administrative support role.
• Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
• Exceptional organizational, planning, and time-management skills, with the ability to prioritize multiple tasks effectively.
• Strong attention to detail and a high level of accuracy in all work.
• Proficiency in Microsoft Office Suite, Google Workspace, and AI productivity tools such as ChatGPT.
• Demonstrated ability to work under pressure, meet deadlines, and maintain the highest level of confidentiality and discretion.
• Strong problem-solving skills with a proactive, resourceful, and solution-oriented approach.
• Flexibility to work outside standard business hours when required.

Preferred Qualifications

• Experience providing direct support to CEOs, founders, or senior business executives.
• Proven experience coordinating international travel, including flight bookings, accommodation, transportation, and visa applications.
• Valid driver's license is an advantage.