Financial Operations Specialist

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Crossland College of Technology that is responsible for processing financial transactions, accounting, and administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office.

Duties and Responsibilities

Financial Transactions and Accounting – 50%

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepares monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
• Monitors and reconciles 60-70 different procurement card accounts
• Sorts all invoices and gets proper approval to be paid from various accounts
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures and ensures deposits are made according to PSU policy
• Processes customer payments and reconciles transactions for two-year automotive service center
• Works with CCOT centers and managers to process contracts for non-PSU employees
• Processes A/P invoicing for the use of CCOT vehicle fleet
• Monitors and tracks scholarship expenditures

Administrative Support – 35%

• Acts as direct contact for the Business Center within the Crossland College of Technology
• Acts as the point of contact for Automotive Service Center customers
• Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments
• Maintains confidentiality of records
• Assists CCOT students with purchasing items required for senior projects
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university

Supervision – 10%

• Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties
• Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

Other – 5%

• Serves on committees as directed
• Performs any other related duties as required or assigned

Education and Experience

Required Education and Experience - Time of Hire

• High school diploma or equivalent
• Three years' experience in an office or administrative setting

Preferred Education and Experience

• Bachelor’s Degree

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.

Salary Range: $17.66 hourly, Commensurate with Experience

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday – Friday, occasional weekends as needed, 8:00 AM – 4:30 PM, occasional evenings as needed

Application Documents Required*:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 23rd, 2026.

Search Committee Chair: Michelle Sharp, [email protected]

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.