Virtual Assistant

About the role

We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across multiple business functions. This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks. If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

What you’ll own

Calendar, inbox & admin management (core)
Manage calendars, schedule meetings, and coordinate across time zones
Organize inboxes, respond to emails, and flag priorities
Draft professional communication (emails, memos, documents)
Prepare meeting notes and track follow-ups

Data & system management
Maintain records in:

• Google Sheets
• Microsoft Excel
• CRMs like HubSpot / Salesforce

Keep data accurate, updated, and well-structured
Organize files across:

• Google Drive
• Dropbox
• Microsoft SharePoint

Research & task execution
Conduct research on:

• Competitors
• Vendors
• Market insights

Compile findings into structured summaries or presentations
Support ad hoc requests and small projects

Client, vendor & communication support
Respond to client inquiries or route them appropriately
Follow up with vendors and track outstanding items
Ensure clear, timely communication across stakeholders

Operations & project support
Assist with:

• Invoicing and expense tracking
• Light bookkeeping (if required)

Maintain project trackers in:

• Asana
• Trello
• Notion
• Monday.com

Keep workflows organized and updated

What makes you a strong fit

• You are highly organized and detail-oriented
• You take initiative without being asked
• You communicate clearly and professionally
• You can manage multiple tasks without losing track
• You are reliable and follow through consistently

Required experience & skills

• 1–2 years of virtual assistant, admin, or operations support experience
• Strong proficiency in Microsoft Office / Google Workspace
• Excellent written and verbal communication skills
• Strong time management and organizational ability
• Reliable internet and ability to work independently

Nice to have (top candidates)

• Experience with CRMs: HubSpot / Salesforce / Zoho
• Familiarity with QuickBooks and Xero
• Experience supporting founders, startups, remote teams
• Handling multiple clients or executives simultaneously

What a typical day looks like

• Manage calendar and inbox, prioritizing urgent tasks
• Update CRM records and organize documents
• Prepare reports, documents, or presentations
• Conduct research for ongoing projects
• Follow up with vendors and stakeholders
• Review tasks and prepare next-day priorities

In short: You ensure operations run smoothly and nothing slips through the cracks.

Key metrics (KPIs)

• Tasks completed accurately and on time
• Zero missed meetings or scheduling errors
• Fast and professional communication response times
• Organized and up-to-date records
• Positive feedback from clients and stakeholders

Why this role stands out

• High ownership and autonomy
• Exposure to multiple business functions
• Opportunity to grow into:
  Operations manager
  Executive assistant
  Project coordinator

Apply now

If you:
Are highly organized
Take ownership of tasks
Communicate clearly and reliably
This role is a strong fit.